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Admin & Office

Office Manager / Administrative & HR Assistant

Office Manager / Administrative & HR Assistant Lakeview Supported Living Ser

2019-11-15 2020
Lakeview Supported Living Services
Position: Office Manager Salary: $31,200 per year Type: Full Time Location: Madison, WI
Lakeview Supported Living Servicesis dedicated to serving and assisting people with intellectual and developmental
disabilities by providing non-medical home care, job development support, transportation, and enrichment activities for
clients. We are currently seeking a highly-qualified candidate, who is energetic and has a heart and passion for this
industry, to fill the role ofOffice Manager / Administrative & HR Assistant. This position reports to the Executive Director
and Director of Business Services.
Job Title:
Office Manager / Administrative & HR Assistant
Employment Status:
Full Time / Salary
Required Availability:
Monday - Friday, 7:30am - 4:30pm
Compensation:
Competitive annual salary starting at $31,200.00 or more based on experience. Opportunity for performance based
increases and/or bonuses.
Benefits:
Earned PTO, Mileage Reimbursement, Dental Insurance, Vision Insurance.
Description:
The Office Manager / Administrative & HR Assistant is a hybrid role that is responsible for maintaining an open, organized,
efficient and welcoming office environment as well as supporting the administrative and HR efforts of the business. The
Office Manager / Administrative & HR Assistant reports to the Executive Director and Director of Business Services. The
responsibilities of the Office Manager / Administrative & HR Assistant include, but are not limited to:
Office Manager
Ensuring that the office is open and available Monday through Friday, 8:00am - 4:00pm and being present in the office
during that time (unless instructed otherwise).
Greeting and assisting any clients, employees or guests.
Supporting clients in the office as needed.
Ensuring that common areas and offices are clean and presentable including:
Vacuuming,
taking out trash and recycling,
disinfecting surfaces, and
cleaning windows.
Ordering and maintaining adequate levels of office supplies and complimentary refreshments.
Maintaining the office (physical space), office equipment and systems and troubleshooting issues or escalating them to
the appropriately for resolution.
Answering phone calls, taking and delivering messages.
Receiving, sorting and delivering mail.
Administrative & HR Assistant
Providing administrative assistance including, but not limited to:
Data entry,
making phone calls,
sending emails,
creating documents and reports,
researching topics,
running errands,
scheduling appointments or meetings,
setting up meeting spaces,
taking meeting notes, and
managing group/team calendars.
Providing HR assistance including, but not limited to:
Posting job advertisements,
systematically ranking applicants,
communicating with applicants via text, email or phone,
completing and documenting phone interviews,
completing and documenting in-person interviews,
summarizing interview information and providing hiring suggestions,
sending Offer Letters and scheduling Agency Orientations and training,
keeping the Applicant Tracking System (ATS) organized and up-to-date, and
Compiling, organizing and filing employee paperwork.
Minimum Qualifications:
High School Diploma or GED; Associates or Bachelors Degree Preferred.
2 - 3 years of experience as an Administrative Assistant, Office Manager or similar position. Experience in recruiting and
conducting interviews would be a big bonus.
Ability to successfully pass a Caregiver Background Check (required for any contact with our clients).
A valid driver’s license with personal transportation that is reliable and insured.
Skills Required:
Time management, organization and prioritization
Clear verbal and written communication
G Suite (Gmail, Docs, Sheets, Calendar etc)
Ability to make instant interpersonal connections
Ability to think critically
Ability to work independently with or without direction
Characteristics Required:
Punctual
Flexible
Tech Savvy and a quick learner
Positive mental attitude
Pleasant demeanor
Confident
Responsible and takes ownership for mistakes
Apply

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