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Legal & Paralegal

Legal Operations eBilling Coordinator

Legal Operations eBilling Coordinator Company Description We believe the economy

2019-11-06 2020
Square
Position: Operations Coordinator Salary: $106,300-146,700 per year Type: Full Time Location: San Francisco, CA
Company Description
We believe the economy is better when everyone has access. When everyone has room to grow. No one should be left out
because the cost is too great or the technology too complex. We started with a little white credit card reader but haven’t
stopped there. We’re empowering the independent electrician to send invoices, setting up the favorite food truck with a
delivery option, helping the ice cream shop pay its employees, and giving the burgeoning coffee chain capital for a
second, third, and fourth location. We’re here to help sellers of all sizes start, run, and grow their business—and helping
them grow their business is good business for everyone. Job Description
Legal Operations is a multi-disciplinary team charged with improving and maintaining the Legal team’s internal processes,
systems, and technology tools. Our responsibilities include vendor/financial spend management, contracts management,
knowledge management, increasing overall operational effectiveness by implementing new technologies and policies,
and special projects. Working collaboratively across Square, we keep Legal a well-oiled machine.
As a Legal Operations eBilling Coordinator you will administer the department’s eBilling platform, enforce our Billing
Guidelines, review and analyze external spend and interact with Square’s legal vendors. With a strong financial acumen
and an eye for detail, you will help execute our goal to reduce legal spend, while improving visibility, value, and
forecasting.
You will:
Be the primary contact for Legal & Compliance invoices and vendor management (internally & externally)
Build and manage relationships with billing teams from law firm partners and legal vendors
Manage law firm and vendor onboarding process in eBilling and AP platforms
Partner with Legal leads to understand the nature of their work and any unique billing and financial requirements
Manage the invoice process, including audits for data accuracy, adherence of billing guidelines, and financial controls
Analyze rejections/deductions, troubleshoot and resolve issues, coordinate and process revisions/adjustments
Monitor and reconcile invoices between our eBilling and AP systems
Provide routine and ad hoc analysis and reporting; proactively identify trends influencing legal spending
Liaise with Legal Ops Lead and Accounting to manage monthly accruals
Facilitate training sessions on eBilling platform
Develop playbooks on fee arrangements, discounts, and other data to act as resources when auditing portfolio of outside
counsel/vendors
Customize reports and matter management templates to support internal teams
Identify opportunities to improve processes, share best practices, and improve efficiency with the Legal team’s eBilling
and financial processes
Support and manage various ad hoc projects within the team as needed Qualifications
You have:
5+ years experience in international accounts payable or accounting required; preference for legal specific experience
(in-house or law firm)
3+ years Legal eBilling management experience required; preference for experience in Simple Legal or Legal Tracker
Advanced Excel skills (i.e. creating and manipulating pivot tables, vLookup, formulas, formatting) required
The ability to build strong relationships within the Legal team, and other cross-functional stakeholders including AP,
Procurement, Accounting, Infosec, IT, and other operational teams
Strong attention to detail; conscientious attitude and commitment to quality and accuracy
Strong client service orientation; solutions oriented
Time management awareness; proactively scopes project requirements to meet deadlines
A team player attitude; can easily handle multi-tasking between shifting priorities
Additional Information
At Square, our purpose is to empower – within and outside of our walls. In order to build the best tools for the businesses
and customers we support all over the world, we have to start at home with a workforce as diverse and empowered as
our sellers. To this end, we take great care to evaluate all employees and job applicants equally, based on merit,
competence, and qualifications. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual
orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law. We
encourage candidates from all backgrounds to apply and always consider qualified applicants with arrest and conviction
records, in accordance with the San Francisco Fair Chance Ordinance. Applicants in need of special assistance or
accommodation during the interview process or in accessing our website may contact us by sending an email to
assistance(at)squareup.com. We will treat your request as confidentially as possible. In your email, please include your
name and preferred method of contact, and we will respond as soon as possible. Perks At Square, we want you to be well
and thrive. Our global benefits package includes: Healthcare coverage, Retirement Plans, Employee Stock Purchase
Program, Meal reimbursements, Wellness perks, Paid parental leave, Flexible time off, Learning and Development
resources
Apply

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