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Assistant Bursar vacancy

Assistant Bursar Assistant Bursar Overview: Perform professional, administrative

2020
2019-01-10
Cincinnati State
Position: Assistant Bursar Salary: $50,000 per year Type: Full Time Location: Cincinnati, OH
Assistant Bursar
Overview:
Perform professional, administrative, and accounting duties in direct support of the College Bursar student financial
services operation. The Assistant Bursar reports to and is directly supervised by the Assistant Treasurer/Bursar. The
general administrative functions of the Bursar operation include managing department staff, controlled management
of the college-wide payment receipt and cashiering functions, a student counseling component focused on student
debt repayment strategies, disbursement of student credit balances, accurate accounting and reconcilement for all
departmental transactions, manage the credit card payment processing structure, and efficient/timely billing and
collection of College receivables.
Essential Duties:
Administer the operations of the Bursar Office through daily direct management of the activities of department staff:
Management of Bursar associate staff (cashiers), monitoring workload, and providing assistance as needed to ensure
daily goals and deadlines are met;
Set work schedules and approve work absences and time sheets;
Perform periodic performance evaluations, provide training, recommend professional development, and perform
other related supervisory functions.
Make hiring and other related personnel decisions;
Evaluate efficiency of processes and make recommendations for improvement.
Administer the cashiering payment receipt functions of the College Cashier Office, including:
Create/maintain a controlled environment for College real-cash transactions and payment applications in the Bursar
Office:
Provide an auditable, secure environment for College cash assets retained in the Bursar Office;
Supervise the balancing and security of the Bursar Office safe;
Prepare and maintain auditable procedures for the cashiering operation.
Identify and record all modes of electronic funds payments received including, but not limited to:
Student payments initiated via debit/credit card and e-checks;
Student payments collected by the Ohio Attorneys General Office;
Foreign student EFT deposits;
Mallory Center childcare payments;
Third-party sponsor payments.
Review, audit, and approve cashiering sessions, financial transactions, and reports prepared by staff:
Ensure daily balancing/reconcilement of payment receipt activity, including:
Cashier staff working cash drawers;
Recorded bank deposits to the bank statement records;
Credit card payments through the web-based interface;
Returned payments.
Provide cash control oversight/guidance to all College auxiliary functions which provide payment receipt services.
Includes receipt/balancing procedures, credit card payment processing, cash audits, etc.
Supervise student receivable customer service functions:
Ensure adherence to College policy and procedure for interacting with students regarding collection of outstanding
receivable balances, including:
Students counseled on their various options for resolving account balance, payment issues, and financial registration
stops;
Student account discrepancies resolved, both verbally and written;
Negotiate warranted special payment arrangements which minimize bad debt risk while maximizing enrollment-
related revenue;
Provide and exchange student account information with internal and external customers of the Bursar Office.
Review and evaluate student credit balances for eligibility for refund. Initiate a refund process as appropriate.
Reconcile Bursar Office transactional activity in a timely and accurate manner:
Ensure that cash receipts (both on-line and in-person transactions) are balanced daily and discrepancies reconciled
before submitting activity to the college general ledger for posting;
Manage an archive of receipt transaction data for audit purposes;
Prepare journal entries as needed;
Periodically reconcile general ledger accounts associated with Bursar Office transactional activity;
Provide reports of Bursar Office activity upon request;
Assist in year-end accounting closing;
Respond to inquiries by internal/external auditors.
Manage credit card payment processes for the College:
Perform credit card back office and reconcilement settlement functions for all credit card payment types accepted by
the College;
Oversight/maintenance of Purchase Card Industry (PCI) procedures that focus on point-of-sale credit card payment
transactions. Ensure that College payment locations (including auxiliary functions) which permit point-of-sale credit
card payment transactions are adhering to PCI-compliant procedures.
Assist with the billing and collection of receivable accounts managed by the Bursar Office:
Student receivable processing;
Third-Party student-related billing processing, including WDC billing;
Receivable Support for College Auxiliary Departments.
Under direction of the Bursar, ensure Bursary Operations are compliant with federal FERPA regulation and Title IV
financial aid student funding/refunding rules and regulations.
Manage the Bursar Office function during the Bursar’s absence.
Other duties as assigned by the Assistant Treasurer /Bursar.
Minimum Requirements:
Associate Degree in a business and/or accounting discipline with three or more consecutive years of recent
accounting/billing job experience in a college Bursar/Student Accounts Office or related setting.
At least three years of experience operating an Enterprise Management System (EMS) related to student billing,
cashiering functions and financial operations, practical working knowledge of federal FERPA regulation and Title IV
financial aid student funding/refunding within a higher education operation.
Intermediate knowledge of Microsoft Excel and Word applications.
Demonstrated knowledge of effective financial control practices.
Ability to work weekends and/or evenings as may be required.
Preferred Qualifications:
Bachelor Degree in a business accounting discipline that emphasizes controlled financial operations is preferred.
Direct experience using Ellucian/Colleague EMS student data management system is preferred.
Desired Competencies:
Ability to interact with people in a friendly, helpful, and tactful manner.
Recognition of the importance of adherence to policy/procedures and the necessity for strong internal controls.
Ability to exercise good judgment in decision-making situations. Ability to project a professional image in all
situations, including ones of stress.
Applicants invited to interview may be required to complete an assessment to demonstrate accounting knowledge
and skills.
Details:
Reports To: Assistant Treasurer/Bursar
Compensation: $50,000.00/year
Job Category: Professional
Contract Affiliation: Non-Bargaining
Classification: Exempt
Status: Full-Time
Excellent Benefits
Candidates selected for full-time positions are eligible for our benefit package that includes excellent medical, dental,
vision, life and disability insurance benefits with minimal out of pocket payments and contribution rates, sick and
personal leave, and immediate accrual of vacation.
Equal Opportunity Employer ~ Committed to Creating a Diverse and Inclusive Work Environment
Cincinnati State Technical and Community College, as well as its individual academic divisions, is committed to a
policy of equal opportunity in all its activities and programs, including employment and promotion. It does not
discriminate on the basis of race, color, national or ethnic origin, citizenship status, religion, sex, sexual-orientation,
age, physical disabilities, veteran or marital status.
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