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Executive Assistant Transaction Coordinator vacancy

Executive Assistant Transaction Coordinator Listing and Transaction Coordinator

2020
2019-01-10
Sandy Edry Real Estate
Position: Coordinator Salary: $50,000-60,000 per year Type: Full Time Location: Manhattan, NY
Listing and Transaction Coordinator needed for a top-ranking Real Estate Team in New York, NY. With the help of this
individual, the Agents are hoping to focus more on selling Real Estate and much less on the back-end/daily
administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other
members of this Team! The ideal candidate will possess a background in Real Estate; however, this is not a requirement.
The best fit for this team should have a proven track record of creating and implementing systems and procedures in an
office atmosphere. This person will have a strong sense of urgency and must enjoy "(have)-to-do lists". The ideal
candidate will work well with minimal supervision, gradually taking on more responsibility and leadership within the
team. Responsibilities: • This person’s primary responsibilities include, but are not limited to: • Assist and support the
Lead Agent and Director of Operations in all business and personal areas needing assistance • Screen and direct phone
calls; distributing correspondence • Schedule meetings and appointments • Build implement and manage all systems
for sellers, buyers, lead generation, database management, listing management, and back-office support • Utilize all
systems such as AirTable, HubSpot, RealtyMX, team website, etc. • Marketing of listings, business and team • Write
property descriptions • Assist with staging apartments • Overseeing all contracts through closing • Creating and
executing necessary documents for sellers/buyers and landlords/tenants • Prepare marketing materials for our Agents
(show sheets, availability lists, e-blasts, etc.) • Customer vendor relations • Maintain an operations manual that
documents all procedures and standards • Manage email campaigns and assist with all Social Media accounts • Hold
team members accountable for conducting all agreed upon lead generation activities, as well as, tracking and meeting
all deadlines • Take notes during weekly team meeting • Coordinate the purchase, installation and maintenance of all
office equipment • Constantly reviewing and developing better upstart training regimen and ongoing training •
Responsible for training, consulting, and holding accountable all additional administrative team members (as
appropriate to team structure) • Manage client care, gifting and client appreciation events • Manage direct
mailing/letter process • Keep the lead agent and Director of Operations informed regarding any problems or issues that
need to be handledThis person will LOVE checklists and "to do" lists and will love paperwork. Qualifications: •
Outstanding organizational and time management skills; strong attention to detail • Tech savvy; up-to-date with latest
office gadgets and applications; proficient in Microsoft Office • Ability to multitask and prioritize daily workload •
Positive team-oriented attitude; excellent verbal and written communications skills • Strong problem-solving abilities •
Discretion and confidentiality • College degree and social media experience preferred Requirements • College Degree
or equivalent • Candidate will need to obtain real estate license (Agent will reimburse) • Must be able to deal with
strong personalities • This person must have a CAN and WILL DO attitude. This person will do anything and everything
they need to in order to free their Agents up to sell • Willing to grow with company Compensation: • Salary is: $50,000 -
$60,000 plus commission earning potential • Comprehensive Benefits package • Paid Time Off (PTO) • Rapid growth
potential.
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